Project Coordinator

Date Posted: 01/23/2023

Position: Project Assistant / Project Coordinator

Location: Santa Clara, CA

Pay: $32 - $36/hour

Important Details:
This position will provide support to the design-build engineering team for mega
infrastructure projects ($1billion dollars+) across the U.S. and Canada, or to multiple
smaller infrastructure design-build engineering teams. This is a fast-paced environment.

6 month contract w/ possibility of extension/conversion
Fully on-site requirement
Vaccination Requirement: applicant must be vaccinated or request a religious or medical accommodation to be considered vaccine exempt
Previous Engineering Industry Experience Preferred
Responsibilities:

Coordinate and arrange meetings to include: agenda and presentation preparation, meeting invitations, room reservations and facilities requests, as well as arranging offsite meetings as requested.Assist and/or arrange in-person and Teams meetings. This requires advanced Outlook skills and ability to learn Teams quickly.
Maintain, advise and schedule across multiple jobs and individuals’ calendars in different time zones and countries.
Maintain a working knowledge of standard Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams)
Coordinate the preparation and distribution of complex printed and digital engineering materials
Assist with planning and scheduling of multiple events
Assist with the preparation of engineering documents that are submitted to clients
Manage multiple calendars in Outlook
Communicate and work with multiple team members to find answers or possible solutions to complex scheduling requirements or project status
Maintain or develop tracking sheets for engineering execution progress and deadlines
Compare and/or combine engineering specs and work orders
Modify existing documents to include project specific requirements including, but not limited to, calculations and conditional formatting.
Qualifications:

Must be able to work within a fast-paced environment
Must be able to adapt to frequent change
Excellent communication skills (verbal and written)
Excellent organizational and time management skills
Ability to multi-task and prioritize
Detail-oriented with strong analytical skills
Proficient in Microsoft Office Suite
Build relationships quickly
Ability to work well with others
Strong work ethic
Quick learner
Self-starter
Independent decision making when appropriate


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