Project Assistant

Date Posted: 01/24/2023

Job Title: Project Assistant

Location: Honolulu, HI

Target Pay: $20 - $25/hour

Details:

Contract-to-hire
Position is 100% onsite
Job Description:

This position is responsible for performing general administrative, office support for company projects.

Duties may include:

Keep and maintain project files; Maintain project e-mail box; Document control - data entry; Track projects and produce monthly progress reports; Work with specs, changes and finalizing; Facilitate questions regarding projects and research information; Maintain tracking system for projects; Record minutes from Project Manager meetings; Answer phones and direct calls; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system; Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up; Keep the department calendar and roster; Occasional project assistance for managers; Assist in Powerpoint presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly time cards; Make copies of printed material.

Additional duties as assigned by the supervisor to assist in the overall success of the group and company.

Requirements:

Candidate must be a US Citizen.
Comfortable working in a high intensive, fast paced, and demanding environment
2+ years experience or equivalent education
HS diploma required, 2 or 4 year degree preferred
General software knowledge (Word, Excel, Outlook, PowerPoint, Adobe)
Detailed/Uniform Formatting
Ability to quickly learn software
Compile project documents/project deliverables for submission to clients
Generate various reports for team use (Spec lists, SI reports)
Scheduling meetings, lunch & learn setup, greeting clients
Track, log and distribute construction documentation (RFI’s, shop drawings, etc.)
Attend project meetings
Maintain calendars
Assist with expense reports
Correspond with project teams for deliverable documents
General office duties (filing, scanning, copying, reproduction orders, shipping)
Support Project Manager with needs as requested
Assist other departments as needed
Attention to detail and quality control



APPLY NOW



Testimonials

"I was so impressed with the outstanding service that Equity Staffing provided in placing me in my current position.  I wasn’t sure I would be a good candidate for this position, but my recruiter and Equity’s Account Manager took the time to go over the job description and how my experience and skill set would fit in perfectly with this job assignment.  I am glad I took their advice, because I am now on contract with a great company working with a professional staff and learning how to support a management team in an industry I have never worked in before.” 

Lisa M.

Denver, CO

“I’ve been an IT contractor for 9 years, and in that time I’ve been exposed to numerous IT staffing firms and consulting agencies, big and small.  Equity impressed me immediately.  My recruiters quickly and efficiently connected me with a great tech company whose needs in both personality and tech proficiency matched my wheelhouse in addition to a healthy dose of career progressing tech challenges.  And a 12 minute drive from my house no less.  That’s huge for me.  They were willing to meet face to face before the client company interview which, in my experience, is critical to the staffing firm / contractor relationship.  Equity is organized, modern, and professional, and my recruiters were very pleasant to work with, responsive, and generous with their time.  I’m grateful for all they’ve done for me.”

Christopher S.

Minneapolis, MN

“Working as a consultant for Equity Staffing Group has been a wonderful experience.  My recruiter was a true professional throughout the entire process.  Equity separates itself from other staffing companies I have worked with in past because they provided wonderful customer service, they had benefits offerings,  the onboarding was easy and efficient but best of all they followed up with me prior to my assignment ending and found my next assignment shortly afterward.  I highly recommend the professionals at Equity Staffing Group!”

Tamika B.

Atlanta, GA

EQUITY STAFFING GROUP || Your First Choice