Lead AP Supervisor - Houston, TX

Date Posted: 06/23/2022

Equity Staffing has a new Lead AP Supervisor opportunity available with a well known KC Engineering Consulting firm! The opportunity would be a great fit for candidates with an Associate's or Bachelor's degree in Business and a minimum of 5 years of Accounts Payable experience with at least 2 years supervisory experience.

Job Description:
This position is responsible for directing and overseeing the accounts payable and expense reports department as well as directing staff in processing invoices and payments, handling expense accounts, and managing budget reports. Oversee A/P Automation process and continue to make improvements within Open Invoice.

- Front line Accounts Payable work
- Must be experienced in MS Office Suite, Excel etc.
- AP experience from Oil and Gas related construction projects are suitable.
- Daily supervision and review of Accounts Payable (AP) and Expense Report staff.
- Evaluate and monitor workload of AP and Expense Report staff.
- Administer A/P Automation Software Open Invoice
- Resolve issues and answer questions from AP, Expense Report, purchasing and other members of the accounting department, project teams and other employee-owners.
- Ensure payments are made to vendors and employee-owners within expected deadlines and respond to employee-owner, vendor and project team inquiries when payments are not made.
- Troubleshoot exception queue in Open Invoice
- Review invoice and other support documents for invoices not entered by AP.
- Review invoices on hold and unaccounted transactions and investigate solutions.
- Manage document retention processes.
- Oversee the issuance of yearly 1099's to suppliers according to IRS guidelines.
- Manage annual year-end accrual of supplier invoices.
- Review and update policies and procedures.
- Responsible for audit requests.
- Manage monthly Accounts Payable closing process.
- Adjudicate non-routine or complex invoices.
- Manage information on AP's internal SharePoint site.
- Responsible for system set-ups and testing during software upgrades and enhancements.
- Build and Maintain open communication and teamwork with Procurement team to ensure procure to pay cycle is streamlined
- Onboard overhead and equipment invoices into A/P automation software Open Invoice
- Continued effort to make A/P process more automated by utilizing current software Open Invoice
- Weekly communication of Open Invoice invoice status to Controller and Executive VP
- Evaluate payment types being currently used within the A/P process
- Analyze Comdata spend and communicate results to Controller
- Other duties as assigned.

- High School diploma or equivalent required.
- Associate's or bachelor's degree in Business preferred.
- Minimum 5 years Accounts Payable experience with at least 2 years supervisory experience.
- Ideal systems experience in "Open Invoice" system.
- Must be proficient in Microsoft Office, Teams, Excel, Powerpoint
- Accounts Payable software - Open Invoice and Vista Viewpoint Strongly Preferred
- OnBase and Oracle Accounts Payable for future conversion
- Comdata spend reporting
- Must have excellent organizational and communication skills.



"I was so impressed with the outstanding service that Equity Staffing provided in placing me in my current position.  I wasn’t sure I would be a good candidate for this position, but my recruiter and Equity’s Account Manager took the time to go over the job description and how my experience and skill set would fit in perfectly with this job assignment.  I am glad I took their advice, because I am now on contract with a great company working with a professional staff and learning how to support a management team in an industry I have never worked in before.” 

Lisa M.

Denver, CO

“I’ve been an IT contractor for 9 years, and in that time I’ve been exposed to numerous IT staffing firms and consulting agencies, big and small.  Equity impressed me immediately.  My recruiters quickly and efficiently connected me with a great tech company whose needs in both personality and tech proficiency matched my wheelhouse in addition to a healthy dose of career progressing tech challenges.  And a 12 minute drive from my house no less.  That’s huge for me.  They were willing to meet face to face before the client company interview which, in my experience, is critical to the staffing firm / contractor relationship.  Equity is organized, modern, and professional, and my recruiters were very pleasant to work with, responsive, and generous with their time.  I’m grateful for all they’ve done for me.”

Christopher S.

Minneapolis, MN

“Working as a consultant for Equity Staffing Group has been a wonderful experience.  My recruiter was a true professional throughout the entire process.  Equity separates itself from other staffing companies I have worked with in past because they provided wonderful customer service, they had benefits offerings,  the onboarding was easy and efficient but best of all they followed up with me prior to my assignment ending and found my next assignment shortly afterward.  I highly recommend the professionals at Equity Staffing Group!”

Tamika B.

Atlanta, GA