Accounts Payable Associate - Houston, TX

Date Posted: 02/22/2021

Equity Staffing Group has an excellent opportunity with one of our large clients in the Houston, TX area as an Accounts Payable Associate!

IJob Summary
The position performs Accounts Payable functions. The position is responsible for Accounts Payable functions, which may include resolving invoicing issues, vouchering, preparing payments for distribution/mailing, basic data analysis/ reporting and maintaining physical and electronic files. Works closely with internal and external customers, resolves billing discrepancies, reviews vouchers for proper documentation and compliance with audit controls and utilizes available tools and reporting to monitor AP transactions, as needed.

II. Essential Duties and Responsibilities:
Reviews payable invoices for accuracy and alignment to the purchase order submitted for authorization of purchase and receiving documents (three-way matching.)
Communicates with internal and external customers when necessary to correct or modify invoices, reconcile invoices, provide payment status, resolve discrepancies and escalated issues, etc. Respond to all customer inquiries within 2 business days.
Assists with the data entry of invoices/vouchers or general journal entries
Assists suppliers with setting up electronic invoicing and payments.
May work in a Call Center environment, responding to customer inquiries.
Work to manage all items through to closure by following up as necessary to achieve a successful outcome.
Audits high dollar vouchers and payments and collects required documentation and approvals (if required) to meet controls.
Prepare checks and payment items for distribution. Assist with follow-up on payment issues.
Month end close duties.
Adhere to policies, procedures and instructions related to the AP Department.
Identify points of failure and rework and recommend process modifications that improve accuracy or efficiency.
Corresponds with tax authorities, outside auditors, and others as needed to correctly account for and report financial information.
Assist with Special projects as necessary
Cross train with other AP Team members. Ensure ability to back up critical functions as needed or required.
Able to work in a paperless environment and a willingness to adapt to changes.
Active and pro-active daily interaction with client stakeholders via email, phone, and/or meetings to resolve queries and provide resolution related to invoices.

Education and Experience
Required: High school diploma or G.E.D, and two or more years previous experience in a corporate setting.
Knowledge of Accounts Payable.

Associate Degree, some college, or four or more years previous experience in a corporate setting.

Other Knowledge, Skills or Abilities Required

Excellent communication skills (verbal and written); ability to clearly converse in English on the phone and in email. Conveys information clearly and accurately.
Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Proficient with ERP Accounting Software
Excellent interpersonal skills, pleasant phone manner and professional attitude
Strong organizational skills, attention to detail, high degree of accuracy, resourceful, and self-directed.
Able to work as an individual contributor or a member of a multidisciplinary team
Basic accounting, reporting, math and data entry skills
Ability to maintain confidentiality
Ability to prioritize and multi-task, work under pressure and meet deadlines required
Adaptable, creative and team oriented
Able to use critical thinking and problem-solving skills to find a solution or complete a task.
Ability to visualize, articulate and conceptualize given available information.
Ability to make independent decisions in accordance with departmental policies and procedures.
Ability to interact and work directly with all levels within the company.

Work Environment
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
Required to exert physical effort in handling objects less than 30 pounds rarely;
Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
Normal setting for this job is: office setting.
Must be available to work standard business hours.



"I was so impressed with the outstanding service that Equity Staffing provided in placing me in my current position.  I wasn’t sure I would be a good candidate for this position, but my recruiter and Equity’s Account Manager took the time to go over the job description and how my experience and skill set would fit in perfectly with this job assignment.  I am glad I took their advice, because I am now on contract with a great company working with a professional staff and learning how to support a management team in an industry I have never worked in before.” 

Lisa M.

Denver, CO

“I’ve been an IT contractor for 9 years, and in that time I’ve been exposed to numerous IT staffing firms and consulting agencies, big and small.  Equity impressed me immediately.  My recruiters quickly and efficiently connected me with a great tech company whose needs in both personality and tech proficiency matched my wheelhouse in addition to a healthy dose of career progressing tech challenges.  And a 12 minute drive from my house no less.  That’s huge for me.  They were willing to meet face to face before the client company interview which, in my experience, is critical to the staffing firm / contractor relationship.  Equity is organized, modern, and professional, and my recruiters were very pleasant to work with, responsive, and generous with their time.  I’m grateful for all they’ve done for me.”

Christopher S.

Minneapolis, MN

“Working as a consultant for Equity Staffing Group has been a wonderful experience.  My recruiter was a true professional throughout the entire process.  Equity separates itself from other staffing companies I have worked with in past because they provided wonderful customer service, they had benefits offerings,  the onboarding was easy and efficient but best of all they followed up with me prior to my assignment ending and found my next assignment shortly afterward.  I highly recommend the professionals at Equity Staffing Group!”

Tamika B.

Atlanta, GA